Privacy information.

Sohbah Retreats Ltd uses the information you submit to respond to enquiries and manage registrations. Contact sohbahretreats@gmail.com with privacy questions or requests.

Information you provide

The Iraq registration form collects your name, email and WhatsApp number, and any optional gender, date of birth, nationality/passport nationality, travel, room, payment preferences, dietary/access needs, emergency contact and message details you choose to provide. Consent and the submission time are recorded. Nationality does not mean passport number: do not send passport scans, passport numbers, payment card information or medical diagnoses.

Only provide an emergency contact’s details with their permission. Optional fields can be left blank; you may discuss essential dietary or access needs privately with us instead.

Where information goes

All current registration and enquiry forms are processed and stored through Netlify Forms. Authorised organisers can review submissions in their Netlify account, and email notifications are directed to sohbahretreats@gmail.com. Submissions are not posted publicly. A separate Google Sheets and Resend integration has been prepared but is not currently enabled.

These service providers process information to provide hosting, storage and email services. Your information is not published on this website. Provider infrastructure may process data outside the UK; the organiser must confirm the applicable contractual safeguards before enabling the integration.

Your choices and retention

You can contact us to request access, correction or deletion of your enquiry information, subject to applicable retention obligations. Unsent form details are not stored by the registration service; a random retry identifier is kept in your browser session, without form details. Registering does not confirm a booking or record a deposit payment.

Before enabling registration, Sohbah Retreats must confirm and publish its retention period, processing basis and any relevant international-transfer safeguards. Registration remains disabled by default until this setup is completed.